All exhibit space will be assigned on a “first come first serve basis” unless Vendor Marketing Solutions by Yasenny, LLC (VMS) is restricted by the hosting facility’s specific requirements. On occasions premium spaces will become available for purchase.
VMS will make every effort to accommodate requests and special needs but cannot guarantee requests which include, but not limited to electricity, booth space, internet or location of competitor.
VMS will provide flyers, emails and other means of digital advertising but cannot guarantee the number of attendees at any date or show.
Exhibitors can have up to two persons at each table.
Table sharing among different companies or separate divisions of the same company is prohibited. Only large approve vendors at our discretion are allowed to have one supplier share their table. Manufacturers are allowed to have a specialist from their company at table during any show. Manufacturer’s reps are allowed to have a limited number specialist only from companies they represent.
Show fees may include additional expenses. If additional expenses are required,
VMS will make it very clear at checkout or show announcement details.
Cancellation Policy- Exhibitors shall have the right to cancel at any time by written notice to VMS. If notice of cancellation is made less than 7 days prior to show date, a 60% cancellation fee will be applied. With less than 3 days notice, exhibitors will be charged in full for show and related expenses. If possible VMS will make every attempt to sell canceled space. In the event we are able to resell a canceled space, there will be no charge to the exhibitor. Any exhibitor registered for a show and does not attend will be charged in full for the show and related expenses. Cancellations by vendors due to inclement weather will be subject to VMS cancellation policy.
Invoices will be issued in the name of both exhibiting Company and local representative and emailed for online payment or check mail payment prior to event. Invoices over 15 days will automatically be sent to exhibiting company for payment. The exhibiting company will be held responsible for payment. A late fee of $50.00 will be added to unpaid invoices after 90 days.
Exhibiting companies are required to add Yasenny, LLC as a co insured on the exhibiting companies insurance policy for each show and year the exhibitor plans to exhibit . A minimum insurance policy of $1,000,000 is required by each exhibitor. A Certificate of Insurance with Yasenny, LLC as a co-insured should be available upon request.